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About the Faculty Database

What is the Faculty Database System?

The Faculty Database System (FDS) is a web-based database designed to increase visibility of the scholarship of Duke's faculty by making CV information easily and selectively publishable to the web. It streamlines, manages, and secures sensitive data and makes it easily interoperable with other university systems, yet faculty retain control of the privacy of their own information.

Using the FDS, information can be entered and maintained in a single place, yet viewed in many ways: as a web page, a CV, an annual report, a departmental directory, or a list of faculty members' research interests, performances, or publications. The FDS eliminates the need to keep and update separate instances of the same data.

The FDS also interacts easily with other information systems. For example, users can log into the FDS using their Duke NetIDs and passwords. Publication information can be easily copied from an online database such as PubMed or Procite, and imported into the FDS. Teaching schedules and departmental course listings can be pulled in from other university systems, displayed on the department's web site, and automatically updated.

The data in the FDS is managed and maintained within the department, and all faculty have access to view, edit and manage the privacy of their own data.

How Can the FDS Be Used by Faculty?

The FDS allows faculty to record their activities in one place, from anywhere in the world. Once entered, the information can be used to generate and update their official departmental web pages, compile lists of publications, and maintain a curriculum vita. Information which is added or updated in one database view (CV, web page, or annual report) is available to any of the other views, so updating the web page simultaneously updates the CV and vice versa.

How Can the FDS Be Used by Departments?

The information in FDS can be published or displayed in any format. For example, data may be selectively displayed as

  • A curriculum vitae, which may be viewed as a web page or downloaded as a PDF document
  • Web pages for individual faculty members
  • A departmental directory
  • A list of departmental course offerings
  • A list of departmental publications and/or research interests
  • A statement to the chair for annual review purposes
  • A means to manage departmental email lists, and make them easily accessible to department members

Since all views are generated dynamically, information is updated once, and all relevant views are automatically updated. For example, when a new faculty member joins the department, adding some basic information to the database (name, email address, title, research interests) could generate the following:

  • a page on the department's web site
  • contact information added to the departmental directory
  • email address added to the appropriate departmental mailing lists
  • teaching schedule incorporated into list of departmental course offerings

Learn More About FDS

The Faculty Database System can be accessed at http://fds.duke.edu/

For help or more information about FDS, you may

  • contact your departmental FDS manager
  • send email to fds@aas.duke.edu
  • visit the Help section of the FDS at http://fds.duke.edu/db/help

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