Types of Access
- Only "public" information, i.e.,
information defined as available on the web, is viewable unless one is logged
into the Faculty Database System.
- Once logged in, the Faculty Database System
recognizes several different access levels for users.
- Users are assigned a
role (access classification) by their department and this role determines
which information they are able to read, to add and to modify.
- Role permissions
are cumulative. That is, a chair will typically have both faculty and chair
permissions; all the options belonging to both roles will be available upon
- For details on the various roles and their types of access, see http://fds.duke.edu/db/help/roles.html
- Each curriculum vitae record can be tagged
to suppress publication to the web and/or inclusion on the curriculum vitae
(CV, also abbreviated as "vita".)
- Individuals may choose not to
have their CV available via the web.
- Personal information such as home address,
phone number, name of partner, etc., may be included or excluded from web
and CV publication.
- Departments and schools may choose which categories of
information to display, but may not override individual's privacy designations.
- All communication with the FDS is encrypted in transit.
- Faculty evaluation
information is encrypted on the server and accessible only by the chair and
- Individuals, irrespective of their role, will never be able to
read evaluations on themselves.
The remainder of this policy is specific to Arts & Sciences
Annual Report Information
- Annual report information is viewable by the individual faculty member,
designated power user(s), the departmental manager(s) and the chair.
in fields entitled "Info for the Chair" are not viewable by
- Records designated "Omit from web" and/or "Omit from vita" are
not viewable by the deans.
- All chair evaluations are encrypted on the server.
- Encryption keys are changed
when chairs change.
- Data is encrypted in such a way that an individual may
never read an evaluation written about oneself.
- Chair evaluations are readable
only by the current chair and the deans.
- The deans cannot see comments entitled "Info for the Chair."
- The deans
cannot see records that have been excluded from CV's.
- The deans cannot see
records that have been excluded from the web.
Changes to this Policy
- No retroactive change may be made to this policy. That is, the privacy
- Any change in policy must be approved by the Arts & Sciences
Computing Committee, distributed to all chairs and department managers, and
posted on the FDS site with an effective date beginning no earlier than the
next September 1st.