Types of Access

The Faculty Database System recognizes several different access levels for users. Users are assigned a role (access classification) by their department and this role determines which information they will be able to read, to add and to modify.

Role permissions are cumulative. For example, a Chair will typically have both Faculty and Chair permissions; all the options belonging to both roles will be available upon login. Listed below are the different roles that a user may be assigned to.

• Chairs
  The department chair can access all the department's data entered by users and is able to read and write annual faculty evaluations. Faculty evaluations are protected by an encryption key. Only the Chair has access to this key. A Chair is able to perform some user management tasks (such as adding faculty members or creating departmental group email aliases), but cannot do any FDS system configuration. If necessary, more than one person in the department can hold the Chair role in the database.

• Deans
  The deans have access to the annual evaluations, once they have been submitted by the Chairs. The Deans also have access to view data EXCEPT:
  • information entered in any Info for the Chair fields
  • any records that have been excluded from the CVs
  • any records that have been excluded from the web.

• Group Manager
  The group manager is able to access and modify all data within his or her department, except for the faculty annual evaluations written by the chair. This role is generally held by the department administrative manager. The group manager has the ability to edit the department's database configuration, including resetting user passwords when necessary, adding and deleting members, and making changes to the templates which control the public web view of the database. More than one person may share the group manager role.

• Power Users
  Power users are usually staff members. They have the ability to update or edit information for a specific category of department members, eg: faculty, staff, or graduate students. Within their designated category, power users are able to add or delete users, and enter or change most data, including resetting passwords. Power users cannot view evaluation information or make any changes to the department configuration or Web templates.

• Faculty, Staff, and Graduate Students
  Faculty, staff, and graduate students are able to access and update any of their own data (publications, research interests, contact information, etc.) except their titles and evaluation information written by the chair. They can designate proxies to enter data for them. Proxies have a separate login ID and password so members do not compromise their passwords by giving them to anyone else.