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Top > Department Manager FAQs
  1. I am an FDS manager for my department. How can I add a new member?
  2. When I try to add a new member for my department, I get an error stating that the person already exists in the database and can't be added again. What should I do?
  3. How can I give another person manager access to my FDS group?
  4. How can I remove manager access for another manager in my group?
  5. How can I delete a person from the FDS?
  6. How can I delete someone who is missing the Delete button?
  7. How can I find a person who has a departure date set?
  8. Can I start entering information for a new faculty member before his or her official start date without making information about the person available on the web?
  9. How can I add or replace a picture of a faculty member?
  10. Can I use the FDS to send email to groups within my department?
  11. Can I create standing mailing lists for groups that I email often?
  12. I need to add a new type of publication, lecture, committee, degree, activity, or student for my department, OR I need to add a new specialty for faculty in my department. How can I do this?
  13. What is the process Arts & Sciences will follow when they enter CV data for faculty into the FDS?
  14. How can I add a new "News" item?
  15. How can I change the order of existing News items?
  16. How can I update the Chair/DUS/DGS/Business Manager listings for my department as they appear on the Trinity website?

  1. I am an FDS manager for my department. How can I add a new member?

    To add a new member in your department:

    Note: You can add a new member even if clicking the LDAP button does not automatically fill in account information.  However, the person will not be able to log into the FDS until their Duke NetID has been entered into this form.

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  2. When I try to add a new member for my department, I get an error stating that the person already exists in the database and can't be added again. What should I do?

    The person you are trying to add is already a member of another department. To add the person in your own department:

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  3. How can I give another person manager access to my FDS group?

    Note:  You must be in "Advanced Mode" for this task.  Expand the Database link and use the green link at the bottom of the section to toggle between Basic Mode and Advanced Mode.

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  4. How can I remove manager access for another manager in my group?

    Note:  You must be in "Advanced Mode" for this task.  Expand the Database link and use the green link at the bottom of the section to toggle between Basic Mode and Advanced Mode.

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  5. How can I delete a person from the FDS?

    To delete a person from the FDS:

    Note: Once a certain amount of information has been entered into the database for a person, you will not be able to delete the account.  Instead, you will need to remove the person from your site by setting a departure date  (see the next question).

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  6. How can I delete someone who is missing the Delete button?

    For record-keeping reasons, once a certain amount of data is entered into the FDS for a person, the person cannot be deleted, and no delete button will appear at the bottom of the General Info form. However, a "Departure Date" can be set, and this will remove the profile from all public web views. (The department FDS manager will continue to be able to access the account via the List Members page).

    To set a departure date:

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  7. How can I find a person who has a departure date set?

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  8. Can I start entering information for a new faculty member before his or her official start date without making information about the person available on the web?

    Yes, you can do this by setting a Hire Date.  When you create an account for a new person, look for the Hire Date field on the Add Member form.  Enter the date you want the person's information to become available on the department website.

    Prior to the Hire Date, no information about the person will appear on the department website.  To access and edit information for this person prior to the hire date:



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  9. How can I add or replace a picture of a faculty member?

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  10. Can I use the FDS to send email to groups within my department?

    Yes. The FDS makes it very easy to send email messages to groups or subgroups of people within your department. This service allows members of a department to send email to other members of their own department via the FDS--it cannot be accessed by outside spammers or by members of another department who are logged into the FDS.

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  11. Can I create standing mailing lists for groups that I email often?

    Yes. The FDS allows department managers to create "aliases," or additional lists of department members. An example might be a list containing all faculty except emeriti plus administative staff, that will be used repeatedly. To create an alias:


    Note:
    When setting up aliases, keep in mind that to the extent that you construct them by selecting groups, rather than individuals, they will stay up to date as you add and remove members from the database.

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  12. I need to add a new type of publication, lecture, committee, degree, activity, or student for my department, OR I need to add a new specialty for faculty in my department. How can I do this?

    Note:  You must be in "Advanced Mode" for this task.  Expand the Database link and use the green link at the bottom of the section to toggle between Basic Mode and Advanced Mode.

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  13. What is the process Arts & Sciences will follow when they enter CV data for faculty into the FDS?

    Click to open the Process for Entry of A&S CV Data into the Faculty Database System (PDF, 48 KB).

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  14. How can I add a new "News" item?

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  15. How can I change the order of existing News items?

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  16. How can I update the Chair/DUS/DGS/Business Manager listings for my department as they appear on the Trinity website?

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Last Update: 2010/07/01 11:15:13.


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