Math @ Duke
Types of Access
- Only "public" information, i.e.,
information defined as available on the web, is viewable unless one is logged
into the Faculty Database System.
- Once logged in, the Faculty Database System
recognizes several different access levels for users.
- Users are assigned a
role (access classification) by their department and this role determines
which information they are able to read, to add and to modify.
- Role permissions
are cumulative. That is, a chair will typically have both faculty and chair
permissions; all the options belonging to both roles will be available upon
- For details on the various roles and their types of access, see http://fds.duke.edu/db/help/roles.html
- Each curriculum vitae record can be tagged
to suppress publication to the web and/or inclusion on the curriculum vitae
(CV, also abbreviated as "vita".)
- Individuals may choose not to
have their CV available via the web.
- Personal information such as home address,
phone number, name of partner, etc., may be included or excluded from web
and CV publication.
- Departments and schools may choose which categories of
information to display, but may not override individual's privacy designations.
- All communication with the FDS is encrypted in transit.
- Faculty evaluation
information is encrypted on the server and accessible only by the chair and
- Individuals, irrespective of their role, will never be able to
read evaluations on themselves.
The remainder of this policy is specific to Arts & Sciences
Annual Report Information
- Annual report information is viewable by the individual faculty member,
designated power user(s), the departmental manager(s) and the chair.
in fields entitled "Info for the Chair" are not viewable by
- Records designated "Omit from web" and/or "Omit from vita" are
not viewable by the deans.
- All chair evaluations are encrypted on the server.
- Encryption keys are changed
when chairs change.
- Data is encrypted in such a way that an individual may
never read an evaluation written about oneself.
- Chair evaluations are readable
only by the current chair and the deans.
- The deans cannot see comments entitled "Info for the Chair."
- The deans
cannot see records that have been excluded from CV's.
- The deans cannot see
records that have been excluded from the web.
Changes to this Policy
- No retroactive change may be made to this policy. That is, the privacy
- Any change in policy must be approved by the Arts & Sciences
Computing Committee, distributed to all chairs and department managers, and
posted on the FDS site with an effective date beginning no earlier than the
next September 1st.
Duke University, Box 90320
Durham, NC 27708-0320